Arbitration

Scheduling Hearings

Vilulia Arbitrate supports video hearings through the platform's built-in Daily.co video infrastructure. Video conferencing is a paid add-on on the Professional plan and is included with Enterprise. It is not available on the Starter plan. Sessions are scheduled from the Video tab in the case record. When a session is scheduled, all participants receive automatic notifications with the date, time, and join details. If you have a calendar integration connected, a calendar event is created automatically.

What you'll learn

How to schedule a hearing and notify participants
How calendar sync works for hearings
How to conduct a video hearing with AI transcription
How to use AI to prepare for a hearing

Scheduling a hearing

Video sessions are scheduled from the Video tab within the case record. Click Schedule Session, set the title, start time, and end time. Participant IDs are required; if left empty, the system auto-populates from the case's participant list. All parties on the case are notified automatically. A Daily.co room is created automatically and join links are included in the notification. Recording is optional and must be enabled per session; AI transcription is always enabled and saved to the case file when the session ends.

Calendar integration

When a hearing is scheduled, Vilulia creates a calendar event in any connected Google Calendar or Outlook Calendar for each user who has connected their individual calendar. The event includes the hearing title, Daily.co join link, and a reminder before the session. Calendar events update or delete automatically if the hearing is rescheduled or cancelled. Calendar integration (Google or Outlook) requires the Calendar Sync add-on or a Professional or Enterprise plan.

Video hearings

Video hearings run in the platform's built-in HD video environment (powered by Daily.co), available as a paid add-on on the Professional plan and included with Enterprise. It is not available on the Starter plan. Each hearing gets a private room URL. Features included in every session: AI transcription (always enabled — saved automatically to the case file on session end), optional session recording, screen sharing, breakout rooms for caucus, and in-session chat. Rooms expire after the scheduled end time.

AI hearing preparation

The Prepare Hearing AI tool (Professional and above) reviews the case record and generates a structured hearing preparation package — witness list, exhibit index, issues outline, and time estimates. Accepts optional hearing date, hearing type (evidentiary, preliminary, or status), and special issues as input.

The Suggest Questions tool generates tailored questions for a specific witness based on their name and the case context. The Analyze Briefs tool reads submitted briefs and distills the core contested issues before the hearing begins. All three tools produce starting-point analysis for arbitrator review.

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