Integrations and Add-Ons

Calendar Sync

Vilulia syncs hearing and session schedules with Google Calendar and Microsoft Outlook. Each user connects their own calendar individually. Once connected, scheduled video sessions and hearings are automatically added as calendar events with the Daily.co join link included. Events update or delete in your calendar when sessions are rescheduled or cancelled.

What you'll learn

How to connect Google Calendar or Outlook Calendar
What information is included in calendar events
Plan requirements for each calendar integration
How to pause or disconnect calendar sync

Google Calendar setup

Go to Settings → Calendar and click Connect Google Calendar.
You are redirected to Google. Sign in to the Google account whose calendar you want to use.
Google asks you to authorize Vilulia to view and edit your calendar events. Vilulia requests https://www.googleapis.com/auth/calendar (full read/write access — required to create, update, and delete events). Click Allow.
You are returned to Vilulia. Your primary Google Calendar is now connected.

Calendar sync is a per-user setting — each team member connects their own Google Calendar. This is not an organization-wide setting.

Outlook Calendar setup

Go to Settings → Calendar and click Connect Outlook Calendar.
You are redirected to Microsoft. Sign in to your Microsoft 365 or Outlook account.
Microsoft asks you to authorize Vilulia to read and edit your calendar. Vilulia requests Calendars.ReadWrite and User.Read. Click Accept.
You are returned to Vilulia. Your Outlook Calendar is now connected.

Plan requirement: Outlook Calendar integration is available on Professional and Enterprise plans only. Starter plan users can connect Google Calendar only (via the Calendar Sync add-on at $15/month).

What gets added to your calendar

When a video session or hearing is scheduled in Vilulia:

A calendar event is created with the session title and description.
The Daily.co join link is included in the event details.
For Outlook, case party emails are added as required attendees and a 15-minute reminder is set.
For Google Calendar, party emails are not added as event attendees (not currently supported). A 24-hour email reminder and a 30-minute popup reminder are set.
When a session is updated or cancelled, the calendar event is updated or deleted automatically.

Pausing and disconnecting

Calendar sync can be paused per connection without disconnecting — events will not be created or updated while paused. To disconnect entirely, go to Settings → Calendar and remove the connection.

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