Arbitration

Scheduling Hearings

Vilulia Arbitrate supports video hearings through the platform's built-in Daily.co video infrastructure. Sessions are scheduled from the Video tab in the case record; a dedicated Hearings tab is coming soon. When a session is scheduled, all participants receive automatic notifications with the date, time, and join details. If you have a calendar integration connected, a calendar event is created automatically.

What you'll learn

How to schedule a hearing and notify participants
How calendar sync works for hearings
How to conduct a video hearing with AI transcription
How to use AI to prepare for a hearing

Scheduling a hearing

A dedicated Hearings tab is coming soon. Video sessions — the primary mechanism for conducting hearings — are scheduled today from the Video tab within the case record. Click Schedule Session, set the date, time, and duration, and choose whether participants join by video or in person. All parties on the case are notified automatically by email. A Daily.co room is created automatically and join links are included in the notification.

Calendar integration

When a hearing is scheduled, Vilulia creates a calendar event in any connected Google Calendar or Outlook Calendar for each user who has connected their individual calendar. The event includes the hearing title, Daily.co join link, and a reminder before the session. Calendar events update or delete automatically if the hearing is rescheduled or cancelled. Outlook Calendar integration is available on Professional and Enterprise plans only.

Video hearings

Video hearings run in the platform's built-in HD video environment (powered by Daily.co). Each hearing gets a private room URL. Features included in every session: AI transcription (saved automatically to the case file on session end), screen sharing, breakout rooms for caucus, and in-session chat. Sessions support up to 50 participants. Rooms expire 1 hour after the scheduled end time.

AI hearing preparation

The Prepare Hearing AI tool (Professional and above) reviews the case record and generates a structured hearing preparation summary. The Suggest Questions tool generates tailored witness questions based on a witness name and the case context. The Analyze Briefs tool reads submitted pre-hearing briefs and distills the core contested issues before the hearing begins.

Can't find what you're looking for? Contact Support